City to City UK (registered charity no. 1167859) , also known as CtCUK, takes the privacy and security of your data extremely seriously.
Organisations are permitted to process data if they have a legal basis for doing so.
CtCUK processes data on the basis that:
• Express and informed consent has been given by the person whose data is being processed; and/or
• CtCUK has a legitimate interest to process data; and/or
• It is necessary in relation to a contract or agreement which the person has entered into or because the person has asked for something to be done so they can enter into a contract or agreement; and/or
• There is a legal obligation on CtCUK to process data.
Where CtCUK is relying on solely consent as the basis for processing data, we are required to obtain your explicit consent and you can modify or withdraw this consent at any time by notifying us in writing, although this may affect the extent to which we are able to provide services to or interact with you in future.
CtCUK may change this policy from time to time and any such changes will be published on our website. Notwithstanding any change to this policy, we will continue to process your personal data in accordance with your rights and our obligations in law. This policy is effective from 14th May 2018.
WHAT DATA DO WE COLLECT?
We collect the data necessary for CtCUK to pursue its stated charitable objectives, and by running events, keeping our partners and supporters informed of our activities, marketing, providing services and the effective running of CtCUK through its administrators and trustees. Data collected and processed may include, but not be limited to:
• Names and contact information such as telephone numbers, email and postal addresses
• Such other information that is relevant and necessary for CtCUK to carry out its activities, charitable purposes and legal obligations.
WHAT DO WE DO WITH THE DATA?
YOUR RIGHTS IN RELATION TO YOUR PERSONAL DATA
You may request details of personal information which we hold about you. Any such request must be submitted in writing. You may choose to restrict the collection or use of your personal information, but this may inhibit or limit the way in which CtCUK is able to interact with you.
You may, at any time, change your mind about what information we hold about you, or if we continue to hold it at all, subject to any legal obligation on CtCUK to retain data.
You are responsible for the accuracy of data you have provided to CtCUK . If you believe that any information we are holding on you is incorrect or incomplete, please write to us a s soon as possible. We will promptly correct any information found to be incorrect.
We may use your data to send you information about CtCUK and matters relating to our activities which we think may be of interest to you.
We will not sell or share your personal information with any other charities, businesses or marketing companies without your explicit consent. You can obtain further information about Data Protection and privacy laws by visiting the Information Commissioner’s website at: https://ico.org.uk/
CtCUK is committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the data we process. Persons processing data on behalf of CtCUK do so in accordance with this policy and on the basis that CtCUK is satisfied that they can and will adhere to our high standards for data protection and security.
The transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
WEB BROWSING AND COOKIES
A cookie is a small file which asks permission to be placed on your computer’s hard drive . Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
LINKS TO OTHER WEBSITES
If you would like a copy of the information held about you, believe that any information we are holding on you is incorrect or incomplete, or please email us at firstname.lastname@example.org
or write to us at the address below. We will promptly correct any information found to be incorrect.